Disclaimer
AI & Advanced Engineering Policies · Privacy
Privacy Statement
The International Journal of AI and Advanced Engineering respects the privacy of authors, reviewers, editors, research participants, and other users of the journal. This Privacy Statement explains how the journal collects, uses, stores, and protects personal information in connection with its website, manuscript submission, peer review, editorial activities, and publication processes, particularly in the context of artificial intelligence, advanced engineering, computational research, software development, and research involving technical data.
1. Information We Collect
Depending on your interaction with the journal, we may collect the following types of information:
Personal and Contact Information
Name
Email address
Telephone number, where required
Postal or correspondence address, where required
Professional and Academic Information
Institutional affiliation
Department or designation
Country
Academic or professional information relevant to the manuscript or editorial process
ORCID iD and other researcher identifiers, where provided
Research interests and relevant professional background, where submitted as part of the manuscript or editorial process
Account and Submission Information
Username and account details
Manuscript title, abstract, keywords, and manuscript files
Author and co-author information
Affiliations and corresponding author details
Cover letters, declarations, references, figures, tables, and supplementary files
Technical documentation, algorithms, software descriptions, experimental protocols, datasets, and other supporting materials, where submitted
Other information submitted as part of the editorial process
Peer-Review and Editorial Information
Reviewer and editor details
Reviewer reports and recommendations
Editorial comments and decisions
Correspondence relating to manuscripts, peer review, and publication
Research Data and Technical Information
Where relevant to a submitted manuscript, information concerning research data and technical systems may be included in the materials submitted to the journal. Depending on the research, this may include computational datasets, software code, machine learning model outputs, experimental measurements, system logs, simulation results, or information generated through engineering tests.
Authors should take appropriate steps to protect confidential, personal, proprietary, or restricted information before submitting research materials. Identifying information should not be included unless it is necessary for the legitimate research purpose and its collection, use, and disclosure are appropriately authorized. Authors should consider anonymization or pseudonymization wherever appropriate and should not submit unnecessary personal or sensitive information.
Publication and Payment Information
Information required for publication processing
Billing and invoicing details
Information relating to applicable publication charges or other journal-related payments
Technical Information
Where collected through the website or submission system, the journal may process limited technical information such as IP address, browser type, device information, and access or server logs for website operation, security, and administration.
2. How We Use Personal Information
The journal uses personal information for legitimate journal and publishing purposes, including to:
Create and manage user accounts.
Receive and process manuscript submissions.
Conduct editorial assessment and peer review.
Communicate with authors, reviewers, editors, and other users.
Process accepted manuscripts for publication.
Manage applicable publication charges and related administration.
Maintain accurate editorial and publication records.
Support research integrity and the scholarly record.
Operate, maintain, and secure the journal website and submission system.
Assess research ethics declarations and statements concerning data protection, permissions, and responsible research practices, where relevant to a manuscript.
Evaluate whether submitted research materials appropriately address privacy, technical confidentiality, intellectual property, and responsible data handling.
The journal handles personal information in accordance with the purposes for which it is provided and applicable requirements. The journal does not sell or rent personal information or use it for unrelated commercial marketing purposes.
3. Information Published with Articles
When an article is accepted and published, certain information becomes part of the public scholarly record. This may include the authors' names, institutional affiliations, country, ORCID iDs where provided, and corresponding author information.
Publication of this information supports proper attribution, authorship identification, discoverability, and scholarly communication.
For articles reporting AI experiments, engineering tests, computational analyses, or research involving human participants or personal data, authors are responsible for ensuring that the published manuscript and its supplementary materials do not disclose confidential, proprietary, or personally identifiable information without an appropriate basis and necessary authorization.
Source code, datasets, technical specifications, model outputs, and other supplementary materials should be shared only where the authors have the necessary rights and permissions and where disclosure is consistent with applicable privacy, security, confidentiality, and licensing requirements.
The journal may request clarification or appropriate revisions if submitted material raises concerns about personal information, technical confidentiality, or unauthorized disclosure.
4. Confidentiality
Personal information obtained during manuscript submission, peer review, and editorial processing is handled with appropriate confidentiality.
Reviewer and editorial information is not publicly disclosed except where disclosure is consistent with the journal's policies, necessary for legitimate publishing activities, or required by applicable law.
Confidential information contained in submitted manuscripts or supporting materials should also be handled with due care. Authors are responsible for protecting confidential research records, proprietary software, restricted datasets, unpublished technical designs, and other sensitive materials.
Where confidential information is shared with editors, reviewers, or service providers for legitimate journal purposes, it should be limited to what is reasonably necessary for the relevant activity. Access to such information should be restricted as appropriate to protect privacy and maintain the integrity of the editorial process.
5. Third-Party Services
The journal may use appropriate third-party services to support journal operations, including manuscript submission and peer review, website and technical services, DOI and publication services, payment processing, communication, indexing or abstracting, and digital preservation.
Where personal information is shared with such service providers, only information necessary for the relevant service or legitimate journal purpose is intended to be provided, subject to applicable requirements and the arrangements governing those services.
Authors should avoid including unnecessary personal information, confidential source code, proprietary technical documentation, or restricted datasets in manuscript files, supplementary documents, or other materials submitted through the journal's systems.
The availability and use of particular third-party services depend on the journal's actual operational arrangements. This Privacy Statement does not imply that the journal uses any specific external provider unless that service has been adopted by the journal.
6. Data Protection and Retention
The journal takes reasonable technical and organizational measures to protect personal information against unauthorized access, disclosure, alteration, loss, or misuse.
Authors are responsible for handling research data appropriately before submission, including protecting personal information, confidential datasets, software code, model parameters, experimental records, engineering specifications, and other materials that may contain sensitive or restricted information. Where appropriate, identifying information should be removed or separated from research data before submission or publication.
Personal information may be retained for as long as necessary to support editorial administration, publication activities, research integrity, legal or administrative requirements, and the maintenance of the scholarly record.
The retention of research data should be managed by the researchers or institutions responsible for the research in accordance with applicable ethical requirements, data-use agreements, institutional policies, and relevant law. Submission of a manuscript to the journal does not, by itself, require authors to provide personal, proprietary, or restricted research data when those materials are not necessary for editorial assessment.
7. Correction of Personal Information
Authors, reviewers, editors, research participants whose information is handled by the journal, and other users may contact the Editorial Office if they believe that their personal information is inaccurate, incomplete, or requires updating.
Requests involving information already published as part of the scholarly record may require editorial assessment, particularly where a correction could affect authorship, research transparency, confidentiality, intellectual property, or the integrity of a published article.
Authors who identify an unintended disclosure of confidential, personal, or proprietary information in a submission or published article should contact the Editorial Office promptly so that the concern can be assessed and appropriate action considered under the journal's applicable policies.
8. Updates and Contact
The journal may update this Privacy Statement when necessary to reflect changes in journal operations, publishing practices, technology, or applicable requirements. The latest version published on the journal's official website will apply.
For questions regarding the collection, use, protection, or correction of personal information, including concerns about the handling of research data or confidential technical information, please contact the Editorial Office through the contact details provided on the journal's official website.
This Privacy Statement should be read together with the Terms and Conditions and other relevant policies of the International Journal of AI and Advanced Engineering, including its research ethics, publication ethics, copyright and licensing, and peer-review policies, where applicable.